Everything you need to manage event finances

Purpose-built for Indian community events โ€” from small family poojas to large multi-day festivals.

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Collections

Track every rupee collected

Whether your donors pay via UPI, cash, or cheque โ€” MaaVeduka records every collection against the donor's name, flat number, and family details.

  • Dynamic UPI QR code per event via Razorpay / Cashfree
  • Cash collection with denomination-wise recording
  • Auto-assign donation tier โ€” Maha Daan, Swarna Daan, Rajata Daan
  • WhatsApp receipt sent instantly to every donor
  • Item donation tracking โ€” flowers, coconuts, cloth, food
  • Volunteer zone assignment for house-to-house collection
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Expense Management

Control every expense with approvals

Cashiers enter expenses against budget categories. Expenses above a threshold go for treasurer approval โ€” keeping spending in check.

  • 8 default categories โ€” Pooja, Decoration, Food, Sound, Procession, and more
  • Photo upload for bills and receipts
  • 3-tier approval โ€” auto (under โ‚น500), Treasurer (โ‚น500โ€“โ‚น5K), Admin (above)
  • UPI reference capture for digital payments
  • Day-wise expense tagging for multi-day events
  • Vendor master with reusable UPI IDs and ratings
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Budget Tracking

Real-time budget vs. actual view

Set category-wise budgets before the event. Watch real-time progress bars as expenses are recorded. Get alerts at 80% threshold.

  • 3-level budget hierarchy โ€” Category โ†’ Sub-category โ†’ Line item
  • Over-budget push notifications to Admin and Treasurer
  • Budget revision workflow with approval and reason log
  • Unallocated funds tracking โ€” surplus shown in real time
  • Day-wise budget breakdown for multi-day events
  • Visual progress bars on dashboard and mobile
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Reconciliation

Close the books daily โ€” zero variance

At end of each day, the Treasurer counts physical cash by denomination, reconciles against UPI, and generates a signed-off day report.

  • 8-step end-of-day reconciliation workflow
  • Denomination-wise cash count (โ‚น500, โ‚น200, โ‚น100, โ‚น50, coins)
  • UPI auto-reconciliation via payment gateway webhook
  • Volunteer handover tracking โ€” who submitted what cash
  • Variance calculation โ€” physical vs. system balance
  • Locked day records โ€” cannot be edited after closure
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Reporting

Transparent reports for every stakeholder

From daily summaries to full event P&L โ€” MaaVeduka generates print-ready reports for donors, committee members, and auditors.

  • Day-wise collection bar chart
  • Complete donor list with tier and payment mode
  • Category-wise budget vs. actual table
  • Reconciliation log for every day of the event
  • Print-ready PDF โ€” open in browser โ†’ Save as PDF
  • Multi-year event comparison for recurring committees
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Access Control

Five roles โ€” everyone sees only what they need

Granular role-based access ensures cashiers can't approve their own expenses, and volunteers can't see other people's collection data.

  • Admin โ€” Full access, event creation, user management
  • Treasurer โ€” Approve expenses, reconcile books, all reports
  • Cashier โ€” Record donations and enter expenses
  • Volunteer โ€” Record donations in assigned zone only
  • Auditor โ€” Read-only access to all financial reports

The complete feature set

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UPI QR Code

Dynamic QR per event. Donors scan and pay instantly.

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Instant Receipts

WhatsApp receipt sent the moment a donation is saved.

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Donor Tiers

Maha Daan, Swarna Daan, Rajata Daan โ€” with naming rights.

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Item Donations

Track flowers, coconuts, cloth, food donations by quantity.

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Multi-day Events

Day-wise schedules, collections, expenses, and budgets.

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White Label

Custom subdomain, logo, and colors for your community.

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80G Certificates

Tax-compliant donation certificates for registered trusts.

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Mobile Friendly

Fully responsive โ€” works on any phone without an app.

Ready to bring transparency to your event?

Create your first event in under 2 minutes. No credit card required.

๐ŸŽ‰ Get Started Free